Plan your visa and travel for the 2026 conference editions
This page helps delegates from anywhere in the world prepare early for travel to the Kigali and Perth editions of the Clean Energy Conference & Exhibition. Use it as a planning guide for timelines, supporting documents, and conference details that may be useful during your travel preparation, whatever your nationality.
Perth edition travel support
Travelling to Australia? Download the visa application guide
Delegates attending the Perth Edition, regardless of nationality, can download this guide to help understand the Australia visa application process. It covers creating an ImmiAccount, selecting the Temporary Activity Visa Subclass 408, entering host and event details, uploading supporting documents, payment, and biometrics guidance.
The guide helps with:
Kigali edition travel support
Entry options for delegates travelling to Rwanda
Rwanda has one of the most open entry policies in the world: most nationalities can obtain a visa on arrival or apply for an e-visa in advance through Rwanda's official immigration portal. Processing times, fees, and required documents vary by country of passport, so check your specific pathway before booking travel.
Citizens of East African Community (EAC) member states can enter Rwanda visa-free for up to 6 months using a valid passport, national ID, or temporary Interstate Pass. This applies to conference attendance, business meetings, and exploring investment opportunities, but it does not replace a work or residence permit for those intending to take up employment or run a business in Rwanda permanently.
What delegates should carry:
Recommended process
How to prepare your visa application
Start early and treat your visa preparation as part of your overall conference planning. The steps below are designed to work for delegates of any nationality attending either edition, without assuming country-specific immigration rules.
Check your visa pathway early
Review the visitor, business, conference, or short-stay visa option that applies to your country of passport and travel purpose. Requirements differ by nationality and destination.
Register for the conference
Keep your registration confirmation, payment receipt, and edition details ready. These are commonly useful when preparing a visa application or requesting a supporting letter.
Prepare core travel documents
Have a valid passport, accommodation details, flight plan, proof of funds, travel insurance if required, and any employer or organization support letter where relevant.
Request supporting documentation if needed
If your application requires proof of attendance, contact the conference team early to request any supporting conference documentation you may need.
Document checklist
Keep these items ready
Suggested timeline
Work backwards from your edition date
8–12 weeks before travel
Confirm the edition you will attend, review visa requirements for your nationality, and begin gathering documents.
6–8 weeks before travel
Submit your visa application where processing times require advance filing, and secure hotel and flight planning documents.
3–4 weeks before travel
Check application status, confirm conference registration details, and prepare both printed and digital copies of key documents.
1 week before travel
Recheck passport, visa approval, flight details, hotel confirmation, and arrival information for your conference city.
Conference Edition
Kigali Edition
Rwanda offers visa-on-arrival and e-visa access to travellers from virtually every country in the world, and citizens of East African Community (EAC) member states can enter visa-free for short stays. Requirements vary by nationality, so check your specific pathway on Rwanda's official immigration portal. Carry your invitation letter, accommodation details, return ticket, and yellow fever certificate where applicable.
Conference Edition
Perth Edition
Delegates travelling to Perth should prepare for the Australia visa application process early. Download the Australia visa guide below for help with ImmiAccount setup, Temporary Activity Visa Subclass 408 selection, host details, supporting documents, payment, and biometrics steps.
Need conference support?
Request documentation early and keep your application moving
Ticket guidance in the concept note shows early bird registration at USD 770 until 1 March 2026, with regular tickets at USD 800. Secure your place early so your conference registration can support your travel planning.
