Plan your visa and travel for the 2026 conference editions
This page helps delegates prepare early for travel to the Kigali and Perth editions of the Clean Energy Conference & Exhibition. Use it as a planning guide for timelines, supporting documents, and conference details that may be useful during your travel preparation.
Perth edition travel support
Travelling to Australia? Download the visa application guide
Delegates attending the Perth Edition can download this guide to help understand the Australia visa application process. It covers creating an ImmiAccount, selecting the Temporary Activity Visa Subclass 408, entering host and event details, uploading supporting documents, payment, and biometrics guidance.
The guide helps with:
Kigali edition travel support
Kenyan citizens do not need a visa for short travel to Rwanda
Kenyan citizens can travel to Kigali, Rwanda without applying for a visa for short business, conference, or visitor travel. As members of the East African Community, Kenyans may enter Rwanda for up to 6 months using a valid passport, national ID, or temporary Interstate Pass.
This applies to conference attendance, business meetings, signing contracts, and exploring investment opportunities. However, it does not replace a work permit or residence permit if someone intends to take up employment or run a business in Rwanda permanently.
What Kenyan delegates should carry:
Recommended process
How to prepare your visa application
Start early and treat your visa preparation as part of your overall conference planning. The steps below are designed to work for both editions without assuming country-specific immigration rules.
Check your visa pathway early
Review the visitor, business, conference, or short-stay visa option that applies to your country of passport and travel purpose. Requirements differ by nationality and destination.
Register for the conference
Keep your registration confirmation, payment receipt, and edition details ready. These are commonly useful when preparing a visa application or requesting a supporting letter.
Prepare core travel documents
Have a valid passport, accommodation details, flight plan, proof of funds, travel insurance if required, and any employer or organization support letter where relevant.
Request supporting documentation if needed
If your application requires proof of attendance, contact the conference team early to request any supporting conference documentation you may need.
Document checklist
Keep these items ready
Suggested timeline
Work backwards from your edition date
8–12 weeks before travel
Confirm the edition you will attend, review visa requirements for your nationality, and begin gathering documents.
6–8 weeks before travel
Submit your visa application where processing times require advance filing, and secure hotel and flight planning documents.
3–4 weeks before travel
Check application status, confirm conference registration details, and prepare both printed and digital copies of key documents.
1 week before travel
Recheck passport, visa approval, flight details, hotel confirmation, and arrival information for your conference city.
Conference Edition
Kigali Edition
Kenyan citizens do not need a visa to travel to Kigali, Rwanda for short business or conference travel. As EAC citizens, Kenyans can enter Rwanda for up to 6 months using a valid passport, national ID, or temporary Interstate Pass. Carry your invitation letter, accommodation details, return ticket, and yellow fever certificate where applicable.
Conference Edition
Perth Edition
Delegates travelling to Perth should prepare for the Australia visa application process early. Download the Australia visa guide below for help with ImmiAccount setup, Temporary Activity Visa Subclass 408 selection, host details, supporting documents, payment, and biometrics steps.
Need conference support?
Request documentation early and keep your application moving
Ticket guidance in the concept note shows early bird registration at USD 770 until 1 March 2026, with regular tickets at USD 800. Secure your place early so your conference registration can support your travel planning.